To live in a student accommodation with SSSB you must gain at least 15 higher education credits or similar per term at a Stockholm institute of higher education. The institute's student union must be affiliated to SSCO, the Federation of Student Unions in Stockholm, and you must be a member of that union.
Whilst you are one of our tenants, SSSB carries out a tenancy review each term to check that you meet the study requirements that must be fulfilled for you to be able to rent student accommodation and that you are a student union member. The rules governing approval of your study results have been established by SSCO.
The tenancy review replaces the former review of study results where we checked all tenants' study results from the previous semester. The difference between the review of study results and the tenancy review is that we from now on also check if you are a student union member.
During a tenancy review we check that you meet the study requirements of at least 15 higher education credits (or similar) per term. At the same time we check with the SSCO union membership register to see if you are a member in a student union affiliated to SSCO. If you haven't gained enough higher education credits and/or are note a student union member you no longer fulfil the requirements for renting student accommodation and SSSB will cancel your rental agreement.
The credits must be registered at an institute of higher education that is affiliated to SSCO. Generally, points awarded during the period February–August are counted towards the spring term and those awarded in the period September-January towards the autumn term. If the institute you attend allocates points in a different way, you must present certified proof of this from an authorized source, e.g. your study supervisor.
If you are pursuing studies for which university credits are not awarded (e.g. a PhD or equivalent), you must be studying at least 50% of the time.
Check on study results
When SSSB carries out a tenancy review we check that you meet the study requirements for last term. SSSB does not normally have access to the Ladok study credit register, but we do however receive information from Ladok each time we do a tenancy review once a term. If you have at least 15 university credits registered in Ladok for the requested term and are a member of a student union affiliated to SSCO, you will be approved directly. The checks are carried out after each term.
You are personally responsible for keeping yourself updated and monitoring your tenancy review via My pages. More information is available under the headings "Manual review of your study results" and "Monitoring your tenancy review on My pages" below.
Manual review of your study results
If your results are not reported in the Ladok system, or if the Ladok print-out shows that you haven't been awarded enough points, your results will instead be reviewed manually.
You will also be reviewed manually if you do not have a personal ID number (Swedish "personnummer") in the SSSB register. This is because we can only obtain information from the Ladok system for tenants who have a personal ID number. If you have been given a personal ID number but it hasn't yet been registered at SSSB, you should send it to us and to your school as soon as possible. Just copy your birth certificate and send it either by mail or e-mail to us and to your school. Please note that we need the information before we start the tenancy review.
If you are reviewed manually, you will receive a message to your mailbox at My pages and be requested to send us your study result. The easiest way to do this is to use the form on the page "Tenancy review" under the section "Personal information" at My pages where you can send us your documents directly. You can also send them by regular mail. Write "Tenancy review" on the envelope.
Once you have sent your study results to SSSB, it is very important that you continue to monitor the tenancy review on My pages until your documents have been approved and the review is complete. If SSSB requires additional information to supplement your submitted documents, we will inform you via My pages. Please remember that you also need to be a member of a student union affiliated to SSCO to have your tenancy review approved.
Please note that if you fail to submit any study results, SSSB will cancel your rental agreement as you no longer fulfil the requirements for renting student accommodation. You also need to be a member of a student union affiliated to SSCO to be approved.
Check on student union membership
When performing a tenancy review we also check if you are a member of a student union affiliated to SSCO. The check is done automatically against the SSCO union membership register.
Please note that if you are not a student union member, SSSB will cancel your rental agreement as you no longer fulfil the requirements for renting student accommodation. You also need to meet the study requirements to have the tenancy review approved.
If you want to read more about the requirement of student union membership please visit the page Union membership rules »
Monotoring your tenancy review on My pages
During the tenancy review we communicate with you via the page "Tenancy review" on My pages here at sssb.se. You will find the tenancy review page under the heading "Personal information" on My pages. It is your responsibility to log in when the review is being performed (once a term) and keep yourself updated as regards whether you have been approved or whether you need to send in a list of your study results to SSSB and/or become a student union member.
When a tenancy review is being performed we sometimes also send out emails to your private email address and in some cases we send a text message to your mobile phone. It is therefore very important that your contact details registered with SSSB are up-to-date. Please update them at My pages.
Four separate statuses are presented on the tenancy review page:
Approved - GREEN
Those of you with at least 15 credits registered in Ladok for the term being reviewed and who are members of a student union affiliated to SSCO will be approved directly. To check whether you have been approved, log in to My pages and go to "Tenancy review" under the section "Personal information". If it says that you have been approved, you must also check that this applies to the most recent review, i.e. whether it was done in March or September. Once you have checked on My pages that you have been approved, you don't need to do anything else until next term.
Send us your study results - GREY
As we described above, SSSB must do a manual review of those who do not have their credits registered in Ladok or who have not reached the minimum 15 registered credits for the term being reviewed. You will need to send in a list of your study results for the applicable term to SSSB via an online form on the "Tenancy review" page. All the relevant information will be sent in a message to your mailbox on My pages. Once you have sent your study results to SSSB, it is very important that you continue to monitor the review on My pages until you have been approved. Please also keep in mind that you need to be a member of a student union affiliated to SSCO to have your tenancy review approved.
You need to provide more information about your study results - YELLOW
If you have sent in a list of your study results to SSSB and the list is considered inadequate for approval, you will receive another message to your mailbox on My pages, telling you what additional information you need to send in. You then send in this additional information via the same online form. It is still very important that you continue to monitor the review on My pages until you have been approved. Please also keep in mind that you need to be a member of a student union affiliated to SSCO to have your tenancy review approved.
Not approved – RED
Your tenancy review has not been approved and your rental agreement will be cancelled if you no longer qualify for student accommodation, i.e. you must be awarded at least 15 higher education credits (or similar) per term and be a member of a student union affiliated to the Stockholm Federation of Student Unions (SSCO). The notice of termination will be sent to you by registered letter. As your landlord, SSSB is obliged to give you three (3) months notice.
PhD students and equivalent
If you are studying for a PhD or equivalent, you should send in a certificate from your supervisor/professor for the previous and the present term. This certificate should show that you are studying at least 50 per cent of the time, and state when your studies are estimated to be finished. The certificate must also be written on department letter paper and be signed by your supervisor/professor. Please keep in mind that you must also be a member of a student union affiliated to SSCO to be approved.
Tenants in student apartments
If you live in a student apartment, the tenancy review is carried out only on tenant #1. If tenant #1 does not satisfy the study requirements, there will be a manual tenancy review and you may send in the study results of the co-tenant instead. The tenant whose study results you use must have been included on the rental agreement the entire term that the tenancy review concern.
Please note changes in the housing rules from SSCO (came into force 20121201). From the tenancy review conduct in autumn 2013 (refer to spring term 2013) only tenant#1 study requirements and membership in a union will be valid.
If you are on parental leave, SSSB can exempt you from the study requirements for a maximum of two terms provided you can present a certificate from the Social Insurance Office (Försäkringskassan) proving that you are taking out parental insurance. Parental insurance must be taken out on a continual basis and for at least two days a week during the period.
Under SSCO regulations, SSSB is not permitted to endorse a doctor's or sick leave certificate. SSSB is therefore unable to exempt you from the study requirements if you have been ill or on sick leave.
Exemption from the study requirements
If you know in advance that you will be granted a certificate from a doctor, for example if you will undergo a planned surgical operation, and will be on sick leave during parts of the present or coming term, you can apply for exemption. If you have been exempted from the study requirements in advance for the term in question, either by the Housing Committee or SSSB, you must send in the certificate proving your exemption together with your other assessment documents. In addition to sending the certificate, you must also prove that the reason for your exemption has been a valid one, for example by attaching the doctor's certificate.
During your entire period of living with SSSB you can ask for one free term, irrespective of which grounds. You can use this possibility if you, for example, plan to carry on studies or practice that doesn't entitles you to credit points. After this term your intention must be to continue your studies at an institute of higher education, the student union of which is affiliated to SSCO.
You ask for a free term by sending a request by email to SSSB's Customer Service Centre. You can use the contact form under the tab Contact. When your request is approved you will receive a confirmation to your mailbox on My pages here at www.sssb.se. The turnaround time is estimated to 1-2 weeks. It's only the person registered as Tenant 1 on the rental agreement that can apply for a free term.
Please note that we will not permit a free term if you recently signed a rental agreement. You must have been living in your apartment for at least six months before you can apply and past a tenancy review.
The last date that SSSB needs to receive your request
Free term should be asked for in advance. If you want to ask for a free term for the spring term, your request via email should be received by SSSB on the last day of February at the latest. If you want to request for the autumn term, your request needs to be received by SSSB on the last day of September at the latest.
What happens if I am not approved?
If you do not meet the study requirements or aren´t a member of a student union affiliated to SSCO, your rental agreement will be terminated and a letter of termination will be sent to your home address. As your landlord, SSSB must give you three months notice.
You will be blocked from booking a new apartment with us during the period of notice and for a period of six months starting on the moving out date.
If you feel that you have grounds to remain a tenant, despite your not meeting the study requirements or the requirement for student union membership, you can appeal the decision to the Housing Committee after you receive the letter of termination.
Subletting your apartment during a tenancy review
If you have a permission to sublet your apartment at the time SSSB is due to perform a tenancy review, you have to contact our customer service for further information.